Microsoft Project: An Ultimate Tool For a Successful Project

Features of Microsoft Project

Project managers are the amazing people in companies, that get the job done. They strategize, plan, build, enhance and repair, and finally get the project delivered.

Constantly fighting tight resources, a short timeline, and minimum budgets, they handle multiple projects at the same time, and still are able to deliver to the client.

Their main job is to handle people, tasks, timeline, resources and even the overall Project goals & objectives.

It is not an easy job to be the Project Manager. Since the job is bound to have frequent changes, it can easily become confusing, chaotic and unorganized.

Therefore, it is even more critical that a project manager is a master of the management software that can save his time and increase efficiency.

Using & following a trusted, tested and reliable project management tool, Project Managers make it easy to organize, collaborate, and administer.

5 Reasons Why You Should Learn Microsoft Project

How will a Project Management Software work?

Microsoft Project, the ultimate management software has all the necessary features to help efficiently planning of projects, managing the resources, responding to issues, and keep all the authorities involved.

Regardless of the kind of project you handle, Microsoft Project will create a positive impact in Planning & Executing the project.

  1. Improved Planning and Scheduling

Microsoft Project Training in Singapore for Improved Planning and Scheduling

  • Project planning and scheduling is the primary stage of a Project management which decides the whole flow of the work.
  • With Microsoft Project, managers can easily create an actionable plan and prioritize the tasks to drive the project towards a success.

Microsoft Project Training in Singapore

  • It becomes easy to allocate resources, identify dependencies, set up deadlines, and to create project deliverables in no time.
  • Microsoft Project helps to lay a strong foundation for a successful project and to efficiently manage the project until the end.
  1. Better Collaboration

  • Teamwork is the mandatory aspect of a successful Project. A team can comprise of members from various departments.
  • They are required to handle their day-to-day responsibilities and to contribute to multiple projects at a time which in turn makes it difficult to be present in all the discussions & meetings.

Microsoft Project Training in Singapore: Learn Effective Collboration & Project Handling

  • This communication gap can create unnecessary delays in the projects and problems that can waste a lot of precious resources.
  • A huge advantage of the Microsoft Project is that it makes effective collaborations in a project extremely simple.
  • All the important insights, project timeline and status updates can be accessed by all the authorized team members with a single click and important alerts can be automatically sent to the relevant parties.
  1. Budget Management

  • The ultimate use of the Microsoft Project software is the budget management. Since the resource management becomes effective, its easy to see where the budget is being spent, and if it is allocated properly.

Microsoft Project Training in Singapore for Effective Budget Management

  • You can then play what-if analysis, and see projections of the project – if it is delayed slightly, delayed a lot, and major breakdowns… what will be the cost of the completed project.
  • It is also effective in real-time management and update of Budget allocation & usage for better understanding and streamlining.
  1. Remote Working

  • In view of the uncertain situations like current pandemic, it is absolutely impossible to stay in touch and discuss physically with all the department.
  • The physical location does not bind modern projects.

Microsoft Project Training in Singapore for Effective Project Management

  • It could be tough to manage the scattered workforce With Microsoft Project, it becomes easy to manage and lead the teams effectively.
  • The tasks assigned are clear and legible that there is no chance of confusions or misunderstandings.
  1. Enhanced Productivity

  • Another major advantage of using Microsoft project software is that it optimizes your decision-making process and improves productivity at work.

Microsoft Project Training in Singapore for Productive, effectient Project Management

  • As all of the important details can be found in a single place, you can always make informed decisions within the shortest time.

Join Us today to Learn more!

Learn Adobe Illustrator & Become a Graphic designer

Grab Adobe Illustrator now

Crayons, Colors, Paints, Sketches, Drawings, Art…

In our childhood, most of us used to be so crazy about art supplies and colors.

Many would continue to have such obsessions.

Being creative and artistic is definitely a boon.

Isn’t it interesting to grab the necessary tools to enhance the skill set?

Isn’t it exciting to change you interest into a profession?

Well, if the answer is Yes, Come and Grab that Skill right now!

Adobe Creative Cloud Suite (Adobe CC) has a variety of tools to enhance your skill and interest to arts and creativity.

Adobe Illustrator is one such tool, which is efficient, easy to pick up and the wonders it creates is infinite.

Adobe Illustrator is a powerful app that is highly used in creating logos, textual styles, presentations, in sequential order and numerical pictures, posters, and flex.

It is generally well-known in graphic designing businesses as it is a vector based software.

This means that there is no image degradation – whether you blow the image to a mammoth size, or reduce it to a small stamp.

It provides a sophisticated tracing and text manipulation commands with color separation features as well.

Adobe Illustrator is good to start for freshers as they can learn this software easily, from the beginning, step by step.

Where is Adobe Illustrator used:

  • We can design Banners, Wedding & Invitation cards and the Images used on various websites, especially on e-commerce and business websites.
  • It has a variety of ready made tools which give you a variety of shapes.
  • We can make an illustration/ image of any size start from small dot to large flex.
  • Importing, editing, and modifying of images can be done within one platform.
  • It is comfortable if it is used simultaneously with the other product of Adobe.

Even the Top companies including AirBnb, Amazon, Zendsk, Hewlett Packard extensively hire Graphic Designers to update their products consistently.

Guess what?

To be an Illustrator expert, you don’t need to have any special skills as only practice & experience will teach you within less span of time.

If you are interested & good at art and creation, then you will become professional within no time.

The best way to learn all the features of Illustrator is by joining Adobe Illustrator Course in Singapore.

The best part, you can attend this Course Live online.

Exciting Microsoft Excel Shortcuts You Never Knew

Top-Exciting-Microsoft-Excel-Shortcuts-You-Never-Knew

Microsoft Excel is one of the most used software at work. People who claim to know Microsoft Excel software mostly are the ones with basic or intermediate knowledge & understanding of Excel. The productivity increases only when we make the most out of the useful software, and gain mastery.

There are many hidden gems and short cuts within Excel, that hardly anyone talks about. I am amazed when people with years of Excel experience tell me they haven’t heard about these. What a waste of time…

‘Let us discuss in this series the ultimate tips in Excel that will make things snappier, and make your co-workers say, “how did you do that??”. They will save a lot of time for you too and improve your productivity.

Tip Number 01 INSERT SERIAL NUMBERS IN A FLASH

What do we when we have to insert Serial Numbers in Excel? We type the number 1 in the cell A1, then 2 in the cell A2, and finally select both the cells & drag the mouse pointer until we get the required serial numbers generated. Right?

But what happens when we need Serial numbers until 100? 200? Or more?

Do we keep dragging? Certainly not!

There is an ultimately easy way in which you can just flash fill the serial numbers to whatever value needed.

Insert Serial Number in a Flash

Here are the steps:

Input Number 1 in the first cell

Step 1 Input number in Cell A1

Select Fill > Series from Editing Ribbon of Home Tab

  1. Home> Fill > Series

Step 02 Select Series from Fill option

  • Select Columns from the Dialog box, give Step & Stop values and Hit OK.

Step 03 Select Column and give stop value

NOTE: If you are looking to Fill Rows instead of columns, just select Rows in the dialog box and follow the same steps.
Bet you didn’t know this trick… Well, now you do.

Tip Number 2 FORGET COPY+PASTE – JUST DRAG & DROP

When we have a set of data in one column & we want it to move to another column. What do we do? Select them all, copy or Hit CTRL C and select the destination column, and paste or hit CTRL V?

Forget the hassle, now select the required data, just Drag & drop to the destination.

Drag and Drop to Copy

Tip Number 3: COPY MULTIPLE VALUES USING THE CLIPBOARD

Working with multiple values? Forget the hassle of copying and pasting one by one.
Use the built in Clipboard feature of Excel.

You can expand the clipboard from the icon lists or use the Win (Windows Key) + V to click on the required values

Copy Multiple values using Clipboard

Tip Number 4: DUPLICATE A SHEET IN JUST ONE-CLICK

Want to copy the whole sheet? Are you selecting and copy pasting?
Or right click, copy, select the sheet, move to bottom?? So many steps for duplicating the sheet?

Now Duplicate a Sheet like a Pro!

Just hold down Ctrl + Drag & Drop the sheet to desired position.

Duplicate sheet by drag and drop

Tip Number 5: UNDO & REDO IN ONE HIT

Undo & Redo would be the most used operations in Excel.
Now do undo and redo with just one click.
Use the buttons on top.

Undo and redo in one click

Tip Number 6 Use the QUICK ACCESS TOOLBAR

Tedious to find the operations that you frequently use?

CHANGE ALL CAPS TO Mixed Case for Next 3 Rows.

CLICK THE DROP DOWN ARROW TO SEE THE OPTIONS
YOU CAN ADD THE FREQUENTLY USED OPTION TO QUICK ACCESS TOOLBAR

EXTRA TIP: YOU CAN ADD ANY OTHER COMMANDS THAT YOU USE FREQUENTLY

Quick Access Toolbar

Hope that helps! Want to learn more exciting tips, tricks & shortcuts and improve your productivity in Microsoft Excel?

If you wish to build your knowledge to have a better Excel Operations knowledge, you must start working on it. You will do well in your career, and get ahead faster, even land that dream job with better skills & competence in Excel.

We at Intellisoft are here to guide you.

Intellisoft Systems offers 2 day extensive workshops on Microsoft Excel.

Simply pick a program – Basic/Intermediate Excel OR Advanced Microsoft Excel

Join us to get more out of Microsoft Excel to make the best use of the software in your day-to-day work!

10 Exciting Tips for Engaging on Instagram

In today’s world of information consumption, we are surrounded by media, and its never been more important than now to grab your audience’s attention with high quality content.

Social media channels have made it easy for brands to increase customer engagement not just through text, but through photos, videos & info graphics.

Visual media are increasingly being used by marketers keen to connect with customers – and to have their messages amplified with likes, comments and shares. More products are moving to Instagram than ever.

Too many companies opt for a blanket coverage approach to social media. They share the same posts in the same way to all the channels, and then they question why their followers aren’t engaging with their account.

There isn’t a one fit solution to social media: each network has its own character and audience. To get the most out of social media channels, you need to create strong content – and then use it to start a conversation that is appropriate to that network.

One such trending social media is Instagram. It is a Photo Sharing medium which has entirely changed the way we interact with images and with the brands that post them. It currently has 130+ Million users, using the app every day.

Because of the Instagram’s instant, on-the-go appeal, companies are using it to humanize their brands, with plenty of behind-the-scenes and more informal content, as well as encouraging user-generated content with great success.

Here are some quick tips for engaging on Instagram:

Tips to engage in Instagram

  1. Build a community by putting your official hashtag in your banner heading for fans to know how to tag you.
  2. Show the human side of your brand by mixing behind-the-scenes shots with customer, employee, and producer photos and videos.
  3. Design and lifestyle are the big part of Instagram, so think how your product works in people lives.
  4. Use filters creatively
  5. You can find out more about your Instagram activity through their built-in statistics, so use them to inform your content as your profile evolves.
  6. Don’t be “Salsey” or use blatant product placement. Users of Instagram are media savvy, and they don’t appreciate the community being used as a commercial.
  7. Brands that are popular on Instagram are original and artistic, and they blend the use of Instagram into community building.
  8. Post regularly & use the platform to show your take on current events, holidays & seasons.
  9. Use specific hashtags for promotions. Don’t use too many. Keep it simple.
  10. Blend Instagram with your website for more interactive experience. Instead of simple product pictures you can ask customers to upload their photos and experiences.

Social Media marketing being the Trending form of Digital Marketing, is a skill to be mastered right now!

Intellisoft Offers you an Ultimate 2 Days Digital Marketing Workshop to improve the current Digital marketing activities & get you to leverage on existing content, new content generation, and ideas to maximize ROI from the Social Media Marketing.

Register Online now to get the most out of Digital Platforms.

Top 5 cool Career options that rely on Data Analysis

Data Interpretation & Analysis

What Is Data Analysis? And How Can You Start Learning It Today!

Did you know that Data science and Analysis positions are often the hardest ones for a company to fill?

Thanks to exploding demand for data professionals, there are a ton of open roles and not enough candidates to fill them.

Translation? Data analysis is an exciting field to get into and the career prospects are amazing.

Now, just to clear up a common misconception right off the bat: you don’t need to be a math/computer science/coding whiz to land a job in data analysis.

But do you know that you start a career in data analysis if you have no background in it? All you need is to choose right course and guidance.

Today, let us discuss the Top 5 on demand careers tat rely on Data Analysis.

Top Career options that rely on Data Interpretation and Analysis

Popular Careers That Rely on Data Analysis

One really cool thing about gaining data analysis skills is that they don’t lock you into a single career. Sure, you could become a data analyst and stay there for decades if you love it–but there’s also the freedom to pivot in other directions if you choose.

Businesses in nearly every industry use data analytics to power decisions, gain a competitive advantage, boost sales, win new customers, improve internal operations, maximize profits, etc. This makes data analysis skills useful in many roles.

  1. Data Analyst

  • The basics of data analysis involve retrieving and gathering large volumes of data, organizing it, and turning it into insights businesses can use to make better decisions and reach conclusions.
  • To share their findings with business decision-makers, an analyst (or data visualization specialist) may create charts, graphs, etc.

QUICK FACTS ABOUT DATA ANALYSIS AS A CAREER:

  • You can work in a wide variety of industries like healthcare, finance, marketing, fast food, retail IT, etc. Whatever you are interested in!
  • Average salary: $62,453
  • Demand has exploded for data analysts because we are creating more and more new data every day. For example, Google processes 40,000+ search queries every second on average (3.5M searches each day, 1.2 trillion searches per year).
  • And this continues to climb!
  • Data Analyst ranked #35 in Glassdoor’s 50 Best Jobs in America, 2020

If you are looking to become Data Analyst, check out our 2 days course on Data Interpretation & Analysis.

  1. Business Analyst

  • They identify meaningful patterns in data to drive business decisions, working closely with business VPs and senior managers.
  • Their duties may involve predictions, optimizations, risk management, and so forth.

QUICK FACTS ABOUT BUSINESS ANALYSIS AS A CAREER:

  • A Business Analyst is mostly concerned with the day-to-day operations of a business and how to fine-tune business processes
  • Great if you’re interested in/have a background in business or finance
  • Less science/math based than the traditional data analyst role
  • Average salary: $68,346

Lean to Analyze & Report Data with Power BI like a master in just 2 days at Intellisoft Singapore!

  1. Product Manager

  • Product managers own and guide the success of products from conception to launch. Each stage requires data analytics!
  • You must analyze the market for trends and problems to solve, leverage data to determine how to improve features, and figure out how to make the product even better in subsequent versions.

QUICK FACTS ABOUT PRODUCT MANAGEMENT AS A CAREER:

  • All businesses have products (services count!). This opens a ton of possibilities as far as what industry or type of company you can work in
  • Great for those coming from a customer-facing background as you can better understand users
  • Average salary: $108,992
  1. Digital Marketer

  • Digital marketers must understand consumer habits/motivations, detect changing trends, and track performance to improve ads, social media campaigns, and SEO strategies.

QUICK FACTS ABOUT DIGITAL MARKETING AS A CAREER:

  • Successful digital marketers must rely on data!
  • Whether it’s identifying user demographics, measuring clicks and conversions to determine campaign success, or sifting through historical data to choose high-performing strategies, data is important
  • Great hybrid role for someone coming from a content creation, advertising, or traditional marketing background
  • Average salary: $57,473

Learn Digital Marketing fast in just 2 days at Intellisoft Singapore.

  1. Quantitative Analyst

  • Quantitative analysts (“quants”) are data analysis professionals who work in the financial industry, leveraging data and data models to manage risk, predict changes in the valuation of stock and bonds, and make data-driven investment decisions.

QUICK FACTS ABOUT QUANTITATIVE ANALYSIS AS A CAREER:

  • Great if you love math!
  • Perfect role for someone who can’t decide between tech and finance
  • Usually requires a master’s degree in a related field
  • Average salary: $106,751

Intellisoft presents to you a Data Interpretation & Analysis Workshop that is highly practical, where the participants learn by doing several exercises using Predictive Analytics – Correlation, Regression & Modelling Techniques to Analyze and Interpret data.

We also cover advanced Excel data analysis topics like Data Tables, Using Goal Seek, Performing Scenario Analysis, and Advanced Pivot Table techniques in analyzing data within Excel.

Register Online now to learn The Secrets of Data Analysis With Excel, & Be a Power Ninja Data Analyst!

P.S: If you are already an Excel Expert in Data Analysis, its time to up-skill yourself with Data Analysis using Power BI

10 Practical Ways to Improve Time Management Skills

Time Management Workshop in Singapore at Intellisoft

Do you often feel stressed out with too much work or too many responsibilities?

Even if you work harder in completing the tasks, it seems that you have more tasks on hand than you have time to do them…

This creates a feeling of overwhelm, and a sense of being out of control.

Living in such stress and confusion is not really necessary or required.

There’s a simple way. The technique is to organize your tasks and use your time effectively to get more things done each day.

It can help you to lower stress levels and improve your productivity both at work and at home.

Time Management Skills take time to develop and will look different for each person. Finding what works best for you and your busy schedule is key here.

To help you overcome these problems, here are 10 ways to improve your time management skills, get more done in lesser time, and increase your productivity.

  1. Prioritize Your Tasks to Stay focused

  • Before you start work each day, make a list of things that need your immediate attention. You must be able to distinguish between the urgent and the important.
  • Many unimportant tasks can take up much of your valuable time. Often, we actually tend to devote such tasks too much of our energy because they are easier or less stressful to do.
  • However, identifying urgent tasks that need to be completed on that day is critical to your productivity.
  • Once you know where to put your time & energy first, you will start to get things done in the right order, which would work for you and your schedule too.

Get more Things done by prioritizing Tasks

  1. Create a Schedule

  • Carry a Bullet Journal, planner or notebook with you and list all the tasks that come to your mind in it.
  • Then as you complete the tasks, you can check them off. Did you know that checking things off as you complete them actually gives you an adrenaline rush, and will give you a sense of accomplishment and keep you motivated to move to the next task.
  • Having a simple ‘To Do List’ before the start of the day, prioritize the tasks, and focus on essentials. Make sure that these tasks are attainable, too.
  • If there is a big task you need to complete, make that the only thing on your list. You can push the others to the next day.
  • If you haven’t read the Bullet Journal Method, or The One Thing, these are excellent books to get started in your journey to save time & get more done. They both have a following of millions on the Internet.
  • Just check Instagram, Pinterest or Facebook for multiple communities of people.

Create Schedule To manage time effectively

  1. Delegate Tasks & Involve the Team

  • It is quite common for most of us to take on more tasks than what we can complete. This can often result in unnecessary stress and burnout.
  • Delegation does not mean you are avoiding your responsibilities. Instead, you are learning proper management of your tasks. Delegating them to key members of your team, according to their level, skill and expertise helps you to get more done.
  • Plus, everything may not require only you to do it. Proper delegating will not only free up time for you but will help your team members feel like an integral piece of the work puzzle.

Delegate Tasks To Manage Time Effectively

  1. Beat Procrastination

  • Most people, near their end, feel that they have wasted their lives, and their best ideas were never put to test. Most great works of art would not have been produced if people had procrastinated. Yet, often the fear of failure keeps us form doing what we are destined to do.
  • Procrastination is one of the things that has a huge negative effect on productivity.  It can result in wasted time and energy.
  • Procrastination could be a major problem in both your career and your personal life.
  • We tend to procrastinate when we feel bored or overwhelmed. Try to schedule in smaller, fun activities throughout the day to break up the more difficult tasks.
  • This will help you to get stared, and get more done. Once the momentum kicks in, you are on a ball.

Beat Procastrination With a Training at Intellisoft Singapore

  1. Set up Deadlines

  • For whatever task you have at hand, you must set a realistic deadline and stick to it as much as possible.
  • Once you set a deadline, it may be helpful to write it on a post it note and put it near your workspace. This will give you a visual cue to keep you on track of your task.
  • You can also set a Tomato Timer, which will set a timer for 25 minutes, which is about the time it takes to stay focused and get something worthwhile done.
  • Challenge yourself and meet the deadline. You may reward yourself for meeting a difficult challenge. All these will give you a dopamine rush to your brain, and keep you going for long.

Set Deadline & Be Productive. Join Intellisoft

 

  1. Avoid Multitasking, Focus on Single-Tasking

  • Most of us were taught that multitasking is an efficient way of getting things done, but the truth is that we do better when we focus and concentrate on one thing. Finding your ONE THING is the Key to getting more done, according to Gary Keller & Jay Papasan, the authors of the New York Times bestseller, The One Thing.
  • Multi-tasking hampers productivity and should be avoided to improve time management skills. Make use of to-do lists and deadlines to help you stay focused!
  • Do one thing at a time, and focus on it only. This way you can do better at what you’re doing. Wait until you finish one before starting another.
  • You’ll be surprised by how much more you’re able to get done.

Avoid Multi-tasking & be productive. Join Intellisoft

  1. Deal With Stress, Actively

  • Stress often occurs when we accept more work than we are capable of accomplishing. The result is that our body starts feeling tired, which can affect our productivity.
  • The key is to find what works for you when it comes to lowering your stress response.
  • If you do not have time for anything else, try a couple of Breathing Techniques.
  • These can be done in a few minutes and have been proven to lower stress-inducing hormones. Yoga or Meditation can also help you de-stress.

Deal With Stress at Singapore with Intellisoft

  1. Learn to Say No

  • At times, you’ve got to politely refuse to accept additional task, if you think that you’re already overloaded with work. Take a look at your to do list before agreeing to take on extra work.
  • Saying No doesn’t come naturally to most of us, but is an essential skill, similar to Delegating, that will help you achieve more.
  • Many people worry that saying no will make them look selfish, but the truth is that saying no is one of the best ways to take care of yourself and your time. Treat your time with respect, and don’t let unnecessary activities hog it.
  • When you take care of this important activity, you’ll find that you have more energy to devote to the important things, which the people around you will ultimately appreciate.

Learn To say No at Intellisoft Singapore

  1. Take Regular Breaks

  • Whenever you find yourself feeling tired and stressed, take a short break of about 10 to 15 minutes. Too much stress can take a toll on your body and affect your productivity.
  • You can even schedule your break times. It helps you to relax and get back to work with more and renewed energy later.
  • If you know a break is coming, you’ll likely be able to overcome boredom or a lack of motivation to push through the task at hand.
  • Take a walk, listen to some enlightening or motivating music, or do some quick stretches. The best idea is to take a break from work completely and spend time with your friends and family.

Take Regulsr Breaks. Join Intellisoft & Learn Time Management Skills

  1. Start Early

  • Most successful people have one thing in common — they get up early, and start the day way early, as it gives them time to sit, think, and plan their day.
  • When you get up early, you are more calm, creative, and clear-headed. As the day progresses, your energy levels start going down, which affects your productivity, motivation, and focus.
  • If you’re not a morning person, you can just try waking up thirty minutes earlier than your normal time. You’ll be amazed by how much you can get done in that bit of time.
  • If you don’t want to use it to work, use it to do a bit of exercise or eat a healthy breakfast. A bit of Yoga and 20 minutes of silent meditation can help you focus better too.
  • This kind of routine will also contribute to your productivity during the day.

Start the Day Early. Manage Time effectively with a Training at Intellisoft

Conclusion

When you get clear about your tasks, your priorities, responsibilities and your life, you’ll be more focused and get more done in less time.

Good time management requires a daily practice of prioritizing tasks and organizing them in a way that can save time while achieving more.

It is a personal victory, and a professional one too.

It is time to move out of your comfort zone, and reach your true potential.

Join our Time Management Workshop to learn more ideas & strategies that will surprise you to know much more time you seem to have.

P.S: Do check this out to Write Effective Business Emails.

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