Singapore CPF Rules
In Singapore, all salaried employees need to contribute 5-20% of their salary, depending on age to their Central Provident Fund or CPF. The employer contributes 7.5% to 17% of the salary to the CPF Fund, depending on the age of the worker.
The CPF contribution calculator for employers and employees can be done using Microsoft Excel.
CPF contribution calculator Excel File is available for download below.
CPF Contribution Rates changes from 1 Jan 2022
(monthly wages > $750) Based on CPF Board
(% of wage)
(% of wage)
(% of wage)
55 & below
Above 55 to 60
Above 60 to 65
Above 65 to 70
So payroll executives from Finance or HR professionals need to calculate the correct amount for the contribution to CPF, and provide the net salary to the employees who are Singapore Citizens or Singapore Permanent Residents (SPR). The employer also needs to know their total payroll expenses so as to know their Payroll Liability each month.
The spreadsheet uses simple formulas that are already pre-programmed. So you can just begin to use this spreadsheet for your company. It has been tested for CPF Contribution Rates in 2022 and beyond, and everything will work smoothly.
Increase in CPF contribution rates from 1 January 2022
The CPF contribution rates for employees aged above 55 to 70 have been increased.
The increase in the CPF contribution rates will be fully allocated to the employees’ Special Accounts to provide a bigger boost to their retirement income.
For those earning monthly wages of more than $500 to $750, the employee contribution rates will continue to be phased in.
There are no changes to the graduated contribution rates for first and second year Singapore Permanent Residents (SPRs).
Hope you like this CPF Calculator Singapore Excel Template for calculating the CPF in Singapore. If you like it, I would appreciate it if you Like Us on Facebook, and leave a comment below!
Cheers, Vinai Prakash, MBA, PMP, ITIL, GAP, Six Sigma
Master Trainer, Intellisoft Systems
Vinai teaches Advanced Excel Techniques, Dashboard Techniques using Excel, Data Interpretation and Analysis Training courses at Intellisoft. He has trained over 25,000 students in over 28 countries and regularly conducts Excel Workshops in Singapore, Malaysia, Indonesia, Australia, India, Dubai, Egypt, Zimbabwe, South Africa etc.
But with the introduction of XLOOKUP, some of the jugglery created by mixing INDEX & MATCH combination is no longer required.
VLOOKUP Function of Excel
The most MUST HAVE Function ever. Even Excel gurus can’t live without it. I polled a group of Excel experts recently, asking if Excel’s VLOOKUP was overrated. I got a severe backlash for even mentioning it.
Almost everyone said that it is their GO TO function, an absolute must-have and that Excel won’t be that useable if this VLOOKUP function was taken away from Excel!
Most people swear by their VLOOKUP functions. It is their GO TO function when they want to lookup value of any type.
According to legend, VLOOKUP mastery is what separates the Pro Excel users from the Amateurs!
Vlookup is akin to using a dictionary. You know the word, and you want to find out the meaning. This dictionary is the range of cells that contain the lookup up value, and its associated value. The V in VLOOKUP stands for the dictionary being a vertical dictionary. So for a vertical lookup, you must use VLOOKUP function only.
=VLOOKUP(word, dictionary, column number of meaning, exact_match_ype)
The first column in the dictionary must contain the lookup up value, and the first row should be of the data. You should not include the headings in the dictionary table. The difficulty most people have with VLOOKUP is the last flag – the logical value of TRUE or FALSE(You can use 1 for True and 0 to indicate the False flag).
Once a matching value is found out, you will be able to get the return value based on the search. The error value of N/A will be generated if there is no exact match until the last row.
The mystery is created because to use VLOOKUP for an exact match, you have to specify the last optional flag, and set its value to a FALSE or a 0. By default, it is set to 1, which is useful for an approximate match type only. So for an exact match of a specific value, the last parameter is not really optional… it is mandatory.
There are a couple of major shortcomings in using VLookup function of Excel. First of all, the VLOOKUP is really a slow function. It is apparent when you do a lookup on a large list of 100,000 values or more. Secondly, VLOOKUP can only look up up a corresponding value from the columns on the right of the looked-up value. It can’t look to the left!
Make sure you master this Excel function really well.
HLOOKUP Function in Excel
An oft-forgotten cousin of VLOOKUP, this Horizontal Lookup and Reference function in Excel works in a similar way too. The only difference is that in this case, a lookup dictionary is a horizontal dictionary of columns, denoted by the H.
HLOOKUP is most used in range lookups, rather than exact matches, as columns are not the best suited for exact values, because of their limit of 16,000. Where a list can grow vertically to over a million records easily.
In the following formula, this lookup function searches for the closest match, especially when we are not searching for an exact match, but an approximate match. The dictionary is the table array and it is recommended that we use the absolute reference to lock the cells from moving.
=HLOOKUP(A5, $G$2:$K$100, 2)
Here the HLOOKUP will search for the exact or the next smallest value in the lookup table absolute range of $G$2 to $K$100, and return the second row. If you want the third row, you can change the 2 into a 3.
Both VLOOKUP & HLOOKUP return values from a single row or a single column.
Using the XLOOKUP Function in Excel
Did you know that new functions are added to Excel till today, and these are extremely useful functions making approximate matches as well as exact matches.
Finally, after years of backlash at Microsoft for creating the mess with the Match Type (True and False) in VLOOKUP, they got rid of it completely in the Excel XLOOKUP function.
And by default, XLOOKUP is set to do an exact match.
XLOOKUP requires a deeper understanding of the various scenarios. I’d recommend attending our formal ADvanced Excel Training to build a strong foundation in Excel. You can call us at 6296-2995 for more information of our courses and available enrollment dates for classroom training in Singapore.
This new XLOOKUP function of Excel is only available from Microsoft Office 365 users. It does not work on Excel 2016 or Excel 2019 versions.
Using INDEX Function in Excel
If you know the row number, you can find the value on that row or column cell directly.
INDEX can be used as an Array function also. Paired with MATCH, you can find any value on any row or column in a 2-dimensional array.
Index can help you to find the value on the row or the column of the specified number
How To Use Excel MATCH Function
When you want to find an exact match in an array and return the row number in the array, MATCH comes to your rescue. It is one up on VLOOKUP, which requires you to know the column you want to return. MATCH can find a match for a value that is lower, exactly equal or higher than the specified value.
Paired with INDEX, an INDEX & MATCH Function can manage to look up on the left or the right of any array of cells.
Master the OFFSET Function within Excel
To navigate your way in a two-dimensional array of rows and columns, you can use the OFFSET function in Excel. It can traverse any number of Rows or Columns, and get you the value.
How to use the offset function in Excel:
=OFFSET(Starting Cell, Row to move up or down, Columns to move left or right, Number of rows required to be returned, number of columns required to be returned)
I generally use OFFSET more than INDEX and MATCH combinations. Using one super-powerful OFFSET function is more straightforward.
Once you start using Offset in Excel, you wouldn’t want to use other lookup functions of Excel.
When Do I Use the INDIRECT Function of Excel?
The Excel INDIRECT function returns the reference specified by a text string. References are immediately evaluated to display their contents.
Use the INDIRECT function when you want to change the reference to a cell within a formula, without changing the formula itself.
The above Indirect function will check what is in cell A3. And A3 will have the cell reference to another cell. So if A3 contains B35, Excel will then read the value in cell B35.
Thus, we can get the value of the reference in cell A3. The reference is to cell B3, which may contain the value 45.
Will return a 4. This is because there are 4 Rows in the given range.
How to Use the COLS Function in Microsoft Excel?
Displays the column number of a reference cell.
Will return a 2. This is because there are 2 Columns in the given range: A & B
Using the TRANSPOSE Function of Excel like a Pro
Converts rows into columns and columns into rows. Just like the Transpose feature in Paste Special, but done programmatically.
So if you use TRANSPOSE(A1:D3), you have selected 4 columns and 3 rows.
After the Transpose is completed, you will get an array reference of 3 Columns, and 4 Rows. The horizontal table would have flipped and will be visible vertically.
Pretty nice use of hanging values in rows into columns.
When Do I Use the UNIQUE Function of Excel?
The UNIQUE function of Excel generates a list of unique values that automatically spill down. An array function can be used to create data validation lists too. Available from Microsoft Office 365 onwards. This UNIQUE function is not available in Excel 2016 or Excel 2019.
Learning the Lookup Functions in Excel Quickly & Easily
As you can see, there are a lot of LOOKUP functions in Excel, and learning and mastering them takes time. But once you do master them, you can do wonders with your Excel skills.
It is worth the effort to learn the Excel Lookup Functions. Call Intellisoft at 6296-2995 for Excel 365 Training that covers the key Lookup functions of Excel.
You will definitely enjoy it!
Founder & Master Trainer at Intellisoft Systems in Singapore.
Advanced Excel course in Singapore is available at Intellisoft Systems.
Excel is a high-end spreadsheet software that is used in business. From simple data entry officers to analysts to managers, everyone loves to use Excel.
This is a higher end training, focusing on the Advanced Level of Microsoft Excel.
If you are new to Excel or have little experience in using Excel, you should first attend our Basic Excel Courses in Singapore. It is more suited to beginner and intermediate users, and will cover the basics of Microsoft Excel thoroughly.
You will then be able to do common tasks in Excel like write some simple functions in your daily work.
At the Advanced level, there are a range of courses available – ones that covers Pivot tables, Advanced Formulas of Excel, or focus on the Data analysis tools & capabilities within Excel to begin with.
Intellisoft offers many advanced Excel training courses. T
o reach the Expert level, you must learn Excel VBA Programming, Excel Dashboarding Techniques, Using Power Query & Power Pivot add-ins of Excel, Advanced Formulas, Advanced Sorting, Advanced Filtering, and the ability to work with large data sets to handle big data.
At the Expert level, you will be looking to pick up business intelligence signals from the processing of data and using business analytics.
So you can see that Advanced Excel is really vast, and will help to take your skills to the next level. It may require you to take a few separate Excel courses to learn the full potential of the spreadsheet application that we all love to use – Excel.
There are numerous advantages of Excel. You must learn the advanced functions and features like pivot tables & macros early to make the most of it in your professional career or for your personal use .
What Advanced Features of Excel are covered in our Excel Training Course in Singapore?
The most important features of MS Excel are covered in depth. The course outlines these features like:
Advanced Excel Formulas,
Advanced Spreadsheet Functions,
Date & Time Functions
Lookup Functions like VLOOKUP & HLOOKUP
Combine Formulas to Create More Powerful Functions
Pivot Tables for Summarizing Data Quickly,
Recording Basic Macros,
Creating & Using Range Names
Combining Data From Multiple Worksheets
Combining Data from Multiple Workbooks
Sharing Excel Files
Protecting Excel Workbooks
Creating Excel Charts & Customizing them
Creating & using Excel Templates
And numerous other useful Excel functions
Who are your Trainers For Advanced Excel Course?
All our trainers are certified Microsoft certified Trainers with a wealth of experience in using and teaching Excel. They are all ACTA certified and love to share their knowledge and application skills to make you an expert in Advanced Excel skills. We go the extra mile to help you master the key essential skills of Excel in a short time.
If you would like to learn from a Microsoft certified trainer with years of experience to learn what works well in the office or for your personal work, you should join our Advanced Microsoft Excel Courses at Intellisoft.
You can be from any type of industry, and you’ll still be able to learn numerous functions and formulas of Microsoft Excel and build your spreadsheet skills at your own pace. Whether you are a basic or advanced user, you will learn a ton of new techniques, shortcuts and tricks in Excel that will elevate your Excel skills to the next level.
What in Provided for the Advanced Excel Training at our Institute?
We provide you with
A laptop loaded with the correct version of Microsoft Excel for your use in our training room.
Advanced Excel Exercise Files will be provided too.
As part of the course materials provided, a detailed, step-by-step guidebook with Exercise files for Excel will be provided to each participant.
The included exercise files have cases from the business world as well as examples of how to use Excel for personal use. With this, your team will become expert excel users who can use the various tools, advanced excel functions and data management capabilities easily.
Pre-Requisites For The Training
In terms of pre-requisites for this Excel course, you don’t need a bachelor degree or any diploma.
Anyone with good PC skills, some previous experience in using Excel, and a keen interest in learning the wide range of advanced functionalities of Excel can join this advanced training workshop.
In a short period of just 2 days, you will be able to
use pivot tables,
formulas of excel,
advanced spreadsheet functions,
data analysis tools,
and much more.
You will be able to appreciate the full potential of Excel in everyday use at the office.
Whether you want to make simple or complex spreadsheets, you will have the skills. It does not matter which type of position or the type of industry you are targeting, Excel is used everywhere. So at the completion of this unit, you can call yourself an Advanced User of Excel, and you will have a certificate to prove it too.
Available Grants & Funding For Excel Training For Singaporeans & PRs
You can use SkillsFuture* or SDF Grants for company sponsored training courses where the course fees is partly sponsored by the Singapore government. The SSG Rules & Guidelines on eligibility apply.
With an affordable price, we can also arrange for corporate training for a group of participants at your company training rooms or you can attend the training at Intellisoft Training rooms too.
Our training facilities in the lab are top notch. We take care of of social distancing & government rules and regulations.
Intellisoft is considered the best Microsoft Excel training centre in Singapore.
How To Join Advanced Excel Training Course in Singapore?
Prospective learners can contact our Training center at Beach Road and we can send you more precise information about the course. Request for a course brochure or Register for Advanced Excel training now.
You can then browse the outline of our Microsoft Excel Courses and pick the one that suits your needs the most. Our courses are short, practical and to the point. You will enjoy the training and become a better Excel user is no time.
Learn the most powerful spreadsheet program in the world… directly from the Microsoft Experts!
Join the Advanced Excel Course in Singapore at Intellisoft. We are waiting for you…
Founder of Intellisoft Systems
Wondering what to pursue after learning Excel? Let us find the answer. Before that, let’s first read a quick short story.
Once upon a time, a very strong woodcutter asked for a job in a timber merchant. The pay was good and so were the working conditions. So, the woodcutter was determined to do his best.
His boss gave him an axe and showed him the area where he would work.
The first day, the woodcutter felled 18 trees.
“Congratulations,” the boss said. “Go on that way!”
Motivated by the boss words, the woodcutter tried harder the next day, but he could only bring down 15 trees. However, the third day he tried even harder, but he could only manage 10 trees. Day after day, he finished with fewer trees.
“I must be losing my strength,” the woodcutter thought. He went to the boss and apologized, saying that he is week and could not understand what was going on too.
“When was the last time you sharpened your axe?” the boss asked.
“Sharpen? But I’ve had no time to sharpen my axe. I have been so busy trying to cut trees….”
This story states that equipping yourself shouldn’t ceases & sharpening the tool set & keep you updated is the only way to a long term success.
Now, why are we reading to this story?
Let me jump to the point directly.
The world is fast paced. So, we need to have the required tools ready & sharp for use.
It is almost impossible to find work that does not require some amount of Excel. Having the right skills for using and applying Excel for Simple or Advanced tasks is a must.
Microsoft Excel is one of the most valuable skill sets that can take you far!
Grab SQL Skills today to be an independent analyst otherwise make a new career as Data Analyst, Database Administrator, Data Scientists or even Data Architect at Intellisoft Singapore.
Join Excel VBA (Macro) Course:
I am an Excel expert. Do I only get to learn the skills that are into Data Analysis?
Well definitely not. As we have already discussed Excel is a program that is used in all the fields in which the Data Analysis is just a new popular.
Excel could be enhanced with further skill sets and utilized in various tasks as well.
One such skill set that is highly useful for people into leadership, or managerial position to review the work or report, or even for someone who is into repeating the functions, formulas, or a set of same steps dozens of times every day.
There is a boon to such people – Macros in Excel.
You can write & record macros for simple to complex steps that you accomplish every day. In addition to that, Macro Code runs much faster and save a huge amount of time, which in turn will increase productivity.
After all, you don’t get bored of what you are doing every day.
Every job seeker would have this word written in their resume – Microsoft Office Proficiency.
What Exactly is Microsoft Office Proficiency?
A Microsoft Office Proficient should be able to create an error-free, beautifully formatted document with header, footer, page number & Page breaks.
In Excel, they should be able to handle a large volume of data, format, sort, filter and create Pivot Tables for better visualization of Data.
In PowerPoint, the ability to make aesthetically appealing stellar presentation with graphics, images, GIFs, Animation is considered good proficiency.
Handling Microsoft Outlook like a pro to manage emails, create separate folders, track tasks, manage calendar, set reminder, marking them complete, and most important, getting things done quickly with these productivity tools.
This should not be overwhelming. It should be easy to do, and management expects everyone to be proficient in Microsoft Office.
It has been years since the Microsoft Skills have become mandatory for every person coming into the workforce – whether administration, data handling, HR or even the Managerial Position.
A research by IDC concludes that Microsoft Office is one of the top three skills desired by any employers next to oral and written communication Skills.
Possessing Microsoft Skills not only merely helpful in typing docs and tabulating number, rather they help us to get more productive, efficient and handle and present data professionally effectively than ever. Microsoft Office is the most effective, accessible, and easy to use software’s.
Excel is often used in accounting and finance for its ability to calculate and compute complex numbers. Even non-financial businesses use Excel because of its unbeatable ability to organize data in tables & for updating, organizing, and displaying the data nicely.
It is highly used in administration and managerial level to analyze data quickly and present to management.
It even supports Visual Basic Applications to create macros to automate functions that increase efficiency.
In fact, the Pivot Tables and Dashboards are inevitable when it comes to analysis and reporting. You must up your proficiency in Excel to master these functions.
Everyone would have made a basic presentation in Schools and workplaces to present the work. But PowerPoint comes handy to make it visually appealing and effective.
Its intelligence in generating different design ideas for the slides is becoming so popular nowadays. Other than just suggestion, it allows you to use the plenty of shapes and icons that are in-built and even allows you to import illustrations and graphics from the internet while working.
In short, anyone can make a stellar presentation with a quick guidance and practice.
It is always wise to have a most sough after skill in hand to increase employability& cement a position in job industry.
While Microsoft Office is filled with short cuts and methods to create attractive and easy to manage documents, a comprehensive hands-on training can help you to master the hooks and corners of the Microsoft Office package within just 3 days.
Simply follow the step-by-step instructions and learn the art of creating professional business documents easily every time.
With this training you will be able to Create Impressive Proposals, Charts & Presentations to Woo Clients.
Advanced Excel FAQ:
What is Advanced Excel, Why should you learn it, How to learn Advanced Excel in Singapore
– A Fast Start Guide to Becoming an Expert at Advanced Excel Skills
Every organization uses Microsoft Excel in their day to day work. Most employees & managers know Excel to some extent. And they are able to survive the day by doing things in one way or another… often the long and inefficient way.
Learning to use Microsoft Excel well goes beyond the basics. That’s where the Advanced Excel skills come in handy.
Microsoft has bundled in hundreds of useful functions and features, that can do wonders, save a lot of time, and improve your efficiency & productivity.
Each new version of Excel is packed with ever richer functionality, and provides more ways to use Excel to its utmost at any workplace.
Microsoft is striving to add those features that can simplify complex things, and make it easier to do data entry, perform computations, and even analyze data & present the insights into actionable information useful for clients and colleagues or the management in nicely created reports and dashboards.
So how come very few people are familiar with these Advanced Excel Features & Functions?
Partly because Microsoft is a software company, and not so much an education company. They add new Excel formulas, features, shortcuts, buttons, charts types, and options, but Microsoft doesn’t spend the time in educating everyone about these new enhancements in the time they deserve.
Microsoft simply blog about it, updates the documentation, and then wait for you to figure it how somehow. Most greatly useful features languish, forgotten in the documentation, hardly ever used…
Also, partly to blame is our education system, which does not start teaching us the key Excel skills that are essential in the job. Almost every student now works on a laptop or a tablet, using documents & spreadsheets for every report, presentation or assignment they do. But our schools often leave you to figure how to be productive with these basic tools.
Very few schools or colleges have mandatory Excel or Word Training. It’s no wonder that when a fresh graduate joins the workforce, they often take ages to do simple things, stumbling and faltering along their journey to do even basic things in Excel, let alone the Advanced Excel Techniques that are required to be productive.
Why Should I learn Advanced Excel?
That’s a common question for people using Excel at workplace. If you don’t even know what Excel can do, why will you be interested in learning it. You need to see the features to believe it, and to see your own blind spots.
Increased Productivity With Advanced Excel Tips & Tricks
If you care about getting the job done faster, without any errors, then it is in your interest to improve your competence in Excel. You don’t have to learn all the 500 plus functions to master Excel. In fact, you can already be more productive if we can know and use more than 10-15% of the Advanced Excel features and functions we have listed below.
Better Job Prospects With Better Excel Skills
New job prospects & Career switch options also open up for those who can manipulate and juggle data easily in Excel. Many higher end analyst jobs in the financial and accounting, sales, marketing, management & consultancy areas require good analytical & decision making skills.
Better Presentations With Excel Charts, Reports & Dashboards
Plus, With Advanced Excel Charts & Reporting features, you can be a star in the boardroom too. Most client presentations will need some amount of data and analysis to be presented, which can easily be analyzed and tabulated in Microsoft Excel, provided you know how to do it quickly.
So now you know the key reasons why you should learn Advanced Excel, you may be wondering, what are the key features of Excel that can considered as “Advanced“.
What Really Are Advanced Excel Skills?
Knowledge of multiple useful features and functions, plus the ability to use them at short notice is what we can call as Advanced Excel skills. To name a few, you must be able to know and perform the following things in Excel well.
FASTER SETUP & DATA ENTRY WITHIN EXCEL
Setup Columns Quickly using Auto fill options. For example, you can fill Months or Quarters easily by filling in just the first value. Similarly, you can generate sequence numbers from any starting point to any ending number.
Do Quicker Data Entry by using Auto complete of repeating values as Excel picks up the filling values using pattern recognition
Generate Sequence Numbers quickly With Auto Fill & FlashFill options
LOADING EXTERNAL FILES & DATA
You must be able to Bring External data into Excel from any kind of source – be it Text files, CSV files, XML, Web Data or Database files. Plus, Excel now makes it easier to bring in data from the Cloud Apps like SalesForce, Zendesk, QuickBooks & over 200 app integrations, from PowerQuery, now built into Excel, from version 2013 onwards.
All is not good just by loading the data. You will have to clean & de-duplicate it. Fill in blanks, handle null or missing values, and then fix the dates to become useable. You’ve often got to convert dates formatted as YYYYMMDD or DDMMYY into something that’s more humane – DD-MMM-YY or MM/DD/YY. Obviously the actual settings will depend on your country, regional settings & preferences. But it is often required. This requires you to use PowerQuery, or use Text functions to extract the date, month or year from strangely formatted dates.
EASIER DATA FORMATTING
After cleaning the data comes the job of making it easier to read and identify the key data points.
Here comes the Data Formatting options. Formatting Data makes it easier to read and present data. With Conditional formatting options, it is easier to highlight data based on any simple or complex condition or criteria. By highlighting data, you can make it easy to the winners and losers & spot issues and errors. Highlight the highest values, lowest values, values between a range, values outside a range, or set up your own rules, based on calculations.
LEVERAGE ON IN-BUILT EXCEL FUNCTIONS
Good knowledge of Advanced Excel Functions is essential to get more mileage out of Excel. Microsoft’s Excel functions are divided into multiple categories:
Lookup Functions like VLookup, Index, Match, Offset, Indirect allow you to find anything from within Excel tables and Master data. Pick the employees name based on Code, or find out who secured the highest or lowest sales numbers.
Statistical Functions like Median, Mode, Standard Deviation, Variance allow you to analyze data statistically. You can find out the median, standard deviation or variance, allowing you better insights into the data as to what happened, why it happened, and what is most likely going to happen.
Analysis Functions like Correlation & Regression, Trend Analysis & Forecasting further the statistical functions into forecasting, and allowing you to make better projections, and better decisions based on the happening trends.
Logical functions like If, Sumif, Countif, Iferror allow you do things conditionally – check if a condition is met, add or count based on conditions being met or not met, and even check and handle errors from happening.
Date & Time functions for finding todays date, time, difference between dates, hours, year, month, days, weekdays. This allows you to do time based calculations, buckets of date ranges, and even create ageing analysis based on range values.
Database functions that treat the entire data set as a database, and allow you to aggregate results using Dsum, DAverage, Dmax, Dstdev. This can be useful when working with big data
Text Functions to extract, clean and manipulate data – Left, Right, Mid, Char, Len, Fixed, Trim, TextJoin help in fixing erroneous data, and picking certain batch codes, lot numbers, region or product codes from within serial numbers.
Financial Functions like PV, NPV, PMT, IRR, Accrued Interest, Future Value, Mirr etc. are useful for analyzing the current, present and future value of things. Interest calculation, accruals, monthly installments, interest rates etc. can be easily worked out by using these advanced Financial functions of Excel.
PIVOT TABLES FOR QUICK ANAYSIS
Use the Pivot Table feature of Microsoft Excel, which is the fastest way to get some high level summary from your data set. Pivots allow you to slice and dice the data in numerous ways, and analyze it using different dimensions easily, without writing any formulas or macros. A pivot table is the first thing people turn to when they want some quick analysis or summary on the data.
With the help of Slicers, Timelines, Report Filter Pages, you can look at the same data in multiple ways, multiple dimensions, and in multiple filter flavors.
These are all great ways to analyze information quickly with Excel – a strong reason to learn Advanced Pivot Table techniques of Microsoft Excel.
In fact, knowledge of Pivot tables is often tested in interview questions for jobs requiring a good amount of business analytics. Even in days where most companies world class ERP software with hundreds of canned reports, often raw data is extracted from these ERP packages and combined with external market data, manual forecasts and then analyzed using Pivots.
Competence in Advanced Pivot Table analysis techniques are are must if you want to get into business analytics. Strangely, for the amazing things pivots can do, they are surprisingly easy to master. I often see managers and senior executives surprised at the simplicity, and lament that they missed out on this easy feature for the past several years, relying on junior executives to churn out the reports.
No harm in getting the ground staff to run the reports, but sometimes they do not have the acumen or sensory acuity of understanding the big picture. The juniors often report the obvious, without being able to get that helicopter view of the data.
Pivots are the easy, low hanging fruit that you should begin with, for it brings the biggest bang for the buck. You can easily master it in an afternoon, or in a pivot table masterclass and win an edge with this winning Advanced Excel trick up your sleeve.
CHARTS TO VISUALIZE INFORMATION
Create Charts from raw or summarized data to visualize the information quickly. Multiple columns and thousands of rows make it very difficult to see the big picture and spot a trend.
A visual is worth a thousand words. An Excel chart can depict the past sales of many months or quarters, returned products or problem tickets created/solved each month, and it becomes much easier to spot a trend by looking at a high level chart more than by looking at a sea of rows and columns
There are multiple kinds of charts in Excel that can make boring data look stunning. Choose from Bar & Column charts, Pie & Donuts charts, Waterfall charts or Line Charts. You can also create combination charts showing column and lines at the same time, allowing you to measure 2 different metrics at one time.
Excel charts are easy to master, and there’s a lot to choose from. You can easily format them, add legend, titles, colors, and just about tweak every aspect with a mouse click. Mastering such Excel Charting tips can take you far in the boardroom, with better looking charts & visuals.
MACROS IN EXCEL TO RECORD & AUTOMATE STEPS
Macros are the one Advanced Excel Feature that allows you to extend Microsoft’s products and take them to newer heights. You can create your own functions & automations in Excel to perform multiple steps in a short time, at a single button click.
Macros are heavily used in Banks, financial institution, and in accounts departments of almost each and every company. They are the staple of the data enthusiasts who like to do things just once.
Excel VBA Macros allow you to load new data automatically each month, collate and tabulate multiple sheets & multiple workbooks, and create reports & charts automatically for each new period.
Macros are recorded or written and edited in a special language created by Microsoft – Visual Basic for Applications (VBA) in short.
While learning VBA may take some time, this is the secret weapon that separates the wizards of Excel from the amateurs. Once an Excel macro is written and tested, it can easily be deployed to the masses. Your colleagues and users needn’t know the complexities or the logic of how things are done.
For example, you could create your own custom Financial Accounting Software, just by using Excel. Using Forms, you can get the users to key in the sales, expenses, and generate invoices or receipts at a click. And a Cash Flow Statement, a Profit & Loss Statement, or a Balance Sheet could be generated at any time, collating all the data keyed in so far.
This allows the users to get more done with Excel, and everyone doesn’t have to learn the technicalities of generating such reports at any time.
VBA Macro writing and editing skills are considered Advanced, because it requires you to learn the specific way Excel refers objects like workbooks, sheets, rows and columns. VBA is a full blown programming language – allowing you to write loops, conditions, procedures, functions, and tag them to buttons, mouse movements etc.
This one advanced Excel skills can make you indispensable in the whole department. I have known several people who have a clout in the company because of their deep knowledge of the system, and that they have written the backend systems that the company uses in its day to day operations. Such deep knowledge is always in demand.
SHARING & PROTECTION OF DATA
Today Microsoft Excel is improved and enhanced to allow multiple colleagues and friends to work together on the same file. You can track changes of who did what, and you can even protect the information in such a way that only those authorized to see or edit can do so, protecting information from prying eyes.
With Advanced Data Protection techniques in Microsoft Excel, you can hide sheets, write protect them to make them view only, or allow only certain rows, columns or cells to be editable. This gives a tremendous advantage while working with multiple people and multiple sheets.
With the integration of OneDrive, you can truly collaborate with your team, having multiple edits and track changes as they happen. It is much easier to edit, pick the changes you like, or remove/revoke changes that you do not approve of.
If you haven’t visited the Review menu of Excel, you’d be surprised with the multiple options available under the hood, that allow for Collaboration, Sharing, Editing & Protection of Documents.
SIMPLE, COMPLEX, ADVANCED TEMPLATES
Almost everything you do in Excel has been done before. So if you are making a calendar, or a cash flow report, a monthly report, attendance report, Result of Students, Invoices or Statement of accounts, Expense claims or Employee Leave forms for the team, there is a ready made template to do so.
Not just one, you have hundreds of templates to choose from. These ready made templates are available to any Microsoft Office user to use and save time.
On top of this, you can create your own company wide or departmental templates, that can be used month after month, quarter after quarter without any changes. Consolidation becomes a breeze if you all use the same template.
Plus, tracking & merging of multiple changes can be done with the hidden Track & Merge option. You can’t find this button in the standard toolbar, and need to enable it separately. A golden gem of a function. Even seasoned pros have been unaware of this super cool advanced excel functionality.
Print Beautiful Reports & Charts With Advanced Excel Techniques of Page Setup
With Advanced Page setup, you can decide what you want printed and what not. You can add headers, footers, page numbers, logos etc. straight out of the box. But Excel goes beyond this into giving you fine control over the rows, columns, and area that will be printed.
You can control whether you want to print grid lines, draft copy or are you printing the final copy. The current date or time can be printed too, along with a lot of meta data – file names, sheet names, page numbers etc. provide you with a fine control. Printing order – collated or by page, and auto fit to handle orphan printing of some columns can be a real paper saver.
Trees will love you for learning and using the page setup options within Excel well.
ADVANCED SORTING & FILTERING
Almost everyone figures out how to sort data on any column – in either ascending or descending order. But Excel allows you to perform custom formatting – based on your values, and your defined order.
Sorting for multiple, unlimited levels is a boon too. This breaks the limited 3 level sorting of previous versions, allowing you to sort as many levels as you please.
Filters have improved much in the past 10 years. Now you can easily filter the Top 10 or Bottom 10 values, filter by color, filter by values, and even filter by specific text or dates. There filter feature helps you to actually define the period of data or values that you want to focus on, and eliminate the rest. Master this simple feature, and get to your important data points quickly.
Filtering the values to focus on at any given time removes clutter and makes it easy to visualize information in Excel.
FORMATTING DATA INTO TABLES – A SUPER SIMPLE WAY TO ADD MAMMOTH FUNCTIONALITY, For Free!
Microsoft added the functionality to treat data as a table in Excel 2007. But the name they gave to the button that begins this functionality is a showstopper.
When you look at “Format As Table”, all you’ll see is multiple coloured data tables. And many an Excel enthusiasts pull away, thinking its just colors… They fail to learn the mammoth hidden functionality of Excel beneath this mis-labeled button.
But once you go over this hump, you are on your way to explore gold with Formatted Tables.
Since 2007, Excel Tables have come a long way. Now they have smart range names, auto fill and auto spill ranges, and use range names in calculations. There are several magic cells in Excel Tables, that can perform additional tasks too.
Becoming adept at using Table features of Excel will speed up your analysis.
Further, tables can be filtered, sorted, sliced. For date based data, you can add a Timeline, which is a slicer based of dates, but much better.
There you have it… These are just some of the advanced features of Excel. Learning about additional things like Custom Formatting, Range Naming, Working With multiple Worksheets, or combining data from multiple workbooks, consolidation, What-if analysis, Scenario Manager, Data Tables, Data Validation etc. will take your Advanced Excel knowledge to a much higher level. There is simply too much functionality to talk about in one article.
Suffice is to say that if you want to get done more, cheaper & faster, then learn some of these Advanced Excel Features, pronto!
How long does it take to learn excel?
There is no simple answer when you are beginning to learn a new skills. To learn Advanced Excel tricks is going to be the same too. It also depends on your interest, commitment, and the amount of time you are wiling to spend in learning it.
I would say that learning Advanced Excel tips and tricks is more of a journey.
You learn some concept, begin to apply it, and then learn some more. While learning, you will come across new concepts, see new problems, and seek newer ways to handle these challenges. This step by step approach will open your eyes, develop a keener sense of Excel capability, and develop your Excel muscle step by step, day by day!
I have been a student of Microsoft Excel for the past 30 years. And still I find new things, and new ways of doing the same things. It has been a fun and exciting journey and I love challenges in Excel.
Every once in a while, someone will send me a long and complex looking formula, and dissecting it, understanding it, and learning from it makes us all better. Helping others with their Excel has been one good way that has helped me grow my Excel competence.
Can you teach yourself Excel?
Yes, of course you can teach yourself Excel. And you can even learn Excel at home. All the same, I would recommend a step by step approach in self-learning of Advanced Excel . Based on your interest, it is safe to divide Excel Training into a few sections.
First begin with understanding Range Names, Conditional Formatting, Tables and Pivot Tables.
Then pick up more complex Logical & Lookup Functions to delve deeper.
After this, you can then focus on Financial or Statistical or Date Functions based on interest or usage within your organization.
No point in learning Excel for the sake of learning. You must apply it first. So find a challenging situation within your company or department, and seek to build a solution to fix it is a good way to get started in building your Excel muscles.
It is safe to say that if you begin learning Excel techniques by using this method, in 2-3 months you will see a big improvement in your understanding of Excel.
And in 6 months time you can be at a pretty advanced level in your Excel usage and your added competence will give you more confidence within your organization.
How Can I Learn Advanced Excel Faster?
If you find this route of self-learning difficult or too long, it may be better to develop and learn advanced excel skills in a more systematic and methodical manner.
I would recommend going for a formal training on Microsoft Excel. Based on your level, and interest, you can choose an Advanced Excel Training in your city or suburb. This is the best way to learn advanced Excel.
Most Advanced Excel courses are 2-3 days long, depending on their coverage.
Make sure you join a workshop where lots of exercises and hands-on is provided, and not just a demo of Excel functionality.
It’s because we all learn better by doing it ourselves, rather than just watching someone else do it.
Plus, doing the exercises yourself will expose you to the common pitfalls and mistakes, which can then be rectified with the trainer/facilitator, and with worked examples and samples, you will gain a better understanding of the topics.
Since 2003, Intellisoft Systems has been providing short courses on Excel at all levels:-
A short Excel training of 2-3 days will cover the key concepts. In such a formal Excel training program, the notes, handouts, exercises & sample examples are readily available for you to begin using immediately.
I personally find learning anything in a short course to be more beneficial. It covers the concepts quickly, and then I can focus on the details based on my interest areas.
Plus the best thing for a formal training is that we have a trainer or facilitator available to ask questions along the way.
Learning in a sheltered environment is better as newbies often stop when they stumble upon initial concepts and often give up completely.
What are the Topics in Advanced Excel Training?
Make sure your chosen Excel training at least covers the most important topics, at the very least. Our 2 day Advanced Excel course in Singapore covers all these, and much more, with practical examples and exercises.
At Intellisoft, we provide both Classroom and e-learning via Zoom classes for Advanced Excel. You can choose from several dates available. These are extremely popular, and we have over 20+ years of running Excel classes.
All of our trainers come with years of industry experience. They have a passion for training and sharing their tips and tricks of Excel with you. You’d absolutely love our best advanced excel training course.
How Do I Get Excel Certified?
Most Advanced Excel courses will come with a certificate of Attendance. This is sufficient for most people, for real competence in Excel is more important that a certificate. Intellisoft offers such certificate of attendance for all of its 2 day Excel courses & workshops in Singapore.
To boost your resume & build your LinkedIn profile, a well recognized official certification in Excel is required!
There are 2 major certifications you can choose from
Microsoft Certified Professional (MCP) in several Microsoft technologies. For Excel, you can go for the Microsoft Office Specialist (MOS) certification. There are 2 levels – Associate and an Expert level. Better to go for the MOS Excel Associate level first, which is an easier Excel Exam. Then opt for the Expert MOS certificate in Excel. Beware that Microsoft certifications are pretty expensive.
Another option is to go for the extremely popular certification from the International Computer Driving License (ICDL Foundation). In Asia, this certificate is available at the Foundation and Advanced levels.
At Intellisoft Training, we are the official partners with Microsoft, and ICDL Asia, and are authorized to administer both the certifications in Excel. You can choose the Microsoft one, or the ICDL one, based on your preference.
The ICDL Certification is widely recognized by the Singapore government ministries. It is a tad cheaper in terms of the exam assessment fee too.
Plus, the Singapore government subsidizes the Advanced Excel Training Fee & Certification fee, allowing permanent residents and Singapore citizens to get certified in Advanced Excel skills. It is considered an Essential skill for office use, and is considered a must have for all office executives, analysts & managers. Do contact us for more information on this.
Next Steps: For Enhancing Your Spreadsheet Skills With Advanced Excel Training
With so much demand for Advanced Excel skills, so rich & useful functionality in Excel, and an easy path to victory with Excel, what are you waiting for. Grab the next chance to explore Excel in greater depths. Enroll in a classroom training, an e-learning training, or attend a Zoom class. Whatever it takes, just get started, right away.
Excel is the secret Swiss Army knife in your data analysis toolbox.
Just imagine, how far you can go with a proper, formal Advanced Excel Training! The opportunities are limitless, and so is your future!