Are You Microsoft Office Proficient?

Microsoft Office Training in Singapore

Every job seeker would have this word written in their resume Microsoft Office Proficiency.  

What Exactly is Microsoft Office Proficiency?

A Microsoft Office Proficient should be able to create an error-free, beautifully formatted document with header, footer, page number & Page breaks.

In Excel, they should be able to handle a large volume of data, format, sort, filter and create Pivot Tables for better visualization of Data.

In PowerPoint, the ability to make aesthetically appealing stellar presentation with graphics, images, GIFs, Animation is considered good proficiency.

Handling Microsoft Outlook like a pro to manage emails, create separate folders, track tasks, manage calendar, set reminder, marking them complete, and most important, getting things done quickly with these productivity tools.

This should not be overwhelming. It should be easy to do, and management expects everyone to be proficient in Microsoft Office.

It has been years since the Microsoft Skills have become mandatory for every person coming into the workforce – whether administration, data handling, HR or even the Managerial Position.

A research by IDC concludes that Microsoft Office is one of the top three skills desired by any employers next to oral and written communication Skills.

Possessing Microsoft Skills not only merely helpful in typing docs and tabulating number, rather they help us to get more productive, efficient and handle and present data professionally effectively than ever. Microsoft Office is the most effective, accessible, and easy to use software’s.

Lear Microsoft Office Skills at Intellisoft

Microsoft Word:

It has been used by many people as just a notepad or a typing software’s. But in real, it can do wonders in creating professional Documents.

If we can spend some time in learning a bit more than what the Home Tab has, it can considerably reduce the time we spend on making documents.

Word is useful to create better Proposals, Reports, Agenda, Meeting Minutes & more.

Microsoft Excel:

Excel is often used in accounting and finance for its ability to calculate and compute complex numbers. Even non-financial businesses use Excel because of its unbeatable ability to organize data in tables & for updating, organizing, and displaying the data nicely.

It is highly used in administration and managerial level to analyze data quickly and present to management.

It even supports Visual Basic Applications to create macros to automate functions that increase efficiency.

In fact, the Pivot Tables and Dashboards are inevitable when it comes to analysis and reporting. You must up your proficiency in Excel to master these functions.

Microsoft PowerPoint:

Everyone would have made a basic presentation in Schools and workplaces to present the work. But PowerPoint comes handy to make it visually appealing and effective.

Its intelligence in generating different design ideas for the slides is becoming so popular nowadays. Other than just suggestion, it allows you to use the plenty of shapes and icons that are in-built and even allows you to import illustrations and graphics from the internet while working.

In short, anyone can make a stellar presentation with a quick guidance and practice.

It is always wise to have a most sough after skill in hand to increase employability & cement a position in job industry.

While Microsoft Office is filled with short cuts and methods to create attractive and easy to manage documents, a comprehensive hands-on training can help you to master the hooks and corners of the Microsoft Office package within just 3 days.

Simply follow the step-by-step instructions and learn the art of creating professional business documents easily every time.

With this training you will be able to Create Impressive Proposals, Charts & Presentations to Woo Clients.

View the detailed Course Outline

Companies can apply for SDF FUNDING & Individuals can apply for SkillsFuture Credits to offset the Training Fees.

If you have questions on Funding or need an official quotation/course brochure, please contact me on 9343-2080 or drop us an Email.

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P.S: Don’t forget to check out our Amazing Article on Best Practices For Managing Emails With Microsoft Outlook to Manage Emails like a Pro!

10 Exciting Tips for Engaging on Instagram

In today’s world of information consumption, we are surrounded by media, and its never been more important than now to grab your audience’s attention with high quality content.

Social media channels have made it easy for brands to increase customer engagement not just through text, but through photos, videos & info graphics.

Visual media are increasingly being used by marketers keen to connect with customers – and to have their messages amplified with likes, comments and shares. More products are moving to Instagram than ever.

Too many companies opt for a blanket coverage approach to social media. They share the same posts in the same way to all the channels, and then they question why their followers aren’t engaging with their account.

There isn’t a one fit solution to social media: each network has its own character and audience. To get the most out of social media channels, you need to create strong content – and then use it to start a conversation that is appropriate to that network.

One such trending social media is Instagram. It is a Photo Sharing medium which has entirely changed the way we interact with images and with the brands that post them. It currently has 130+ Million users, using the app every day.

Because of the Instagram’s instant, on-the-go appeal, companies are using it to humanize their brands, with plenty of behind-the-scenes and more informal content, as well as encouraging user-generated content with great success.

Here are some quick tips for engaging on Instagram:

Tips to engage in Instagram

  1. Build a community by putting your official hashtag in your banner heading for fans to know how to tag you.
  2. Show the human side of your brand by mixing behind-the-scenes shots with customer, employee, and producer photos and videos.
  3. Design and lifestyle are the big part of Instagram, so think how your product works in people lives.
  4. Use filters creatively
  5. You can find out more about your Instagram activity through their built-in statistics, so use them to inform your content as your profile evolves.
  6. Don’t be “Salsey” or use blatant product placement. Users of Instagram are media savvy, and they don’t appreciate the community being used as a commercial.
  7. Brands that are popular on Instagram are original and artistic, and they blend the use of Instagram into community building.
  8. Post regularly & use the platform to show your take on current events, holidays & seasons.
  9. Use specific hashtags for promotions. Don’t use too many. Keep it simple.
  10. Blend Instagram with your website for more interactive experience. Instead of simple product pictures you can ask customers to upload their photos and experiences.

Social Media marketing being the Trending form of Digital Marketing, is a skill to be mastered right now!

Intellisoft Offers you an Ultimate 2 Days Digital Marketing Workshop to improve the current Digital marketing activities & get you to leverage on existing content, new content generation, and ideas to maximize ROI from the Social Media Marketing.

Register Online now to get the most out of Digital Platforms.

10 Practical Ways to Improve Time Management Skills

Time Management Workshop in Singapore at Intellisoft

Do you often feel stressed out with too much work or too many responsibilities?

Even if you work harder in completing the tasks, it seems that you have more tasks on hand than you have time to do them…

This creates a feeling of overwhelm, and a sense of being out of control.

Living in such stress and confusion is not really necessary or required.

There’s a simple way. The technique is to organize your tasks and use your time effectively to get more things done each day.

It can help you to lower stress levels and improve your productivity both at work and at home.

Time Management Skills take time to develop and will look different for each person. Finding what works best for you and your busy schedule is key here.

To help you overcome these problems, here are 10 ways to improve your time management skills, get more done in lesser time, and increase your productivity.

  1. Prioritize Your Tasks to Stay focused

  • Before you start work each day, make a list of things that need your immediate attention. You must be able to distinguish between the urgent and the important.
  • Many unimportant tasks can take up much of your valuable time. Often, we actually tend to devote such tasks too much of our energy because they are easier or less stressful to do.
  • However, identifying urgent tasks that need to be completed on that day is critical to your productivity.
  • Once you know where to put your time & energy first, you will start to get things done in the right order, which would work for you and your schedule too.

Get more Things done by prioritizing Tasks

  1. Create a Schedule

  • Carry a Bullet Journal, planner or notebook with you and list all the tasks that come to your mind in it.
  • Then as you complete the tasks, you can check them off. Did you know that checking things off as you complete them actually gives you an adrenaline rush, and will give you a sense of accomplishment and keep you motivated to move to the next task.
  • Having a simple ‘To Do List’ before the start of the day, prioritize the tasks, and focus on essentials. Make sure that these tasks are attainable, too.
  • If there is a big task you need to complete, make that the only thing on your list. You can push the others to the next day.
  • If you haven’t read the Bullet Journal Method, or The One Thing, these are excellent books to get started in your journey to save time & get more done. They both have a following of millions on the Internet.
  • Just check Instagram, Pinterest or Facebook for multiple communities of people.

Create Schedule To manage time effectively

  1. Delegate Tasks & Involve the Team

  • It is quite common for most of us to take on more tasks than what we can complete. This can often result in unnecessary stress and burnout.
  • Delegation does not mean you are avoiding your responsibilities. Instead, you are learning proper management of your tasks. Delegating them to key members of your team, according to their level, skill and expertise helps you to get more done.
  • Plus, everything may not require only you to do it. Proper delegating will not only free up time for you but will help your team members feel like an integral piece of the work puzzle.

Delegate Tasks To Manage Time Effectively

  1. Beat Procrastination

  • Most people, near their end, feel that they have wasted their lives, and their best ideas were never put to test. Most great works of art would not have been produced if people had procrastinated. Yet, often the fear of failure keeps us form doing what we are destined to do.
  • Procrastination is one of the things that has a huge negative effect on productivity.  It can result in wasted time and energy.
  • Procrastination could be a major problem in both your career and your personal life.
  • We tend to procrastinate when we feel bored or overwhelmed. Try to schedule in smaller, fun activities throughout the day to break up the more difficult tasks.
  • This will help you to get stared, and get more done. Once the momentum kicks in, you are on a ball.

Beat Procastrination With a Training at Intellisoft Singapore

  1. Set up Deadlines

  • For whatever task you have at hand, you must set a realistic deadline and stick to it as much as possible.
  • Once you set a deadline, it may be helpful to write it on a post it note and put it near your workspace. This will give you a visual cue to keep you on track of your task.
  • You can also set a Tomato Timer, which will set a timer for 25 minutes, which is about the time it takes to stay focused and get something worthwhile done.
  • Challenge yourself and meet the deadline. You may reward yourself for meeting a difficult challenge. All these will give you a dopamine rush to your brain, and keep you going for long.

Set Deadline & Be Productive. Join Intellisoft

 

  1. Avoid Multitasking, Focus on Single-Tasking

  • Most of us were taught that multitasking is an efficient way of getting things done, but the truth is that we do better when we focus and concentrate on one thing. Finding your ONE THING is the Key to getting more done, according to Gary Keller & Jay Papasan, the authors of the New York Times bestseller, The One Thing.
  • Multi-tasking hampers productivity and should be avoided to improve time management skills. Make use of to-do lists and deadlines to help you stay focused!
  • Do one thing at a time, and focus on it only. This way you can do better at what you’re doing. Wait until you finish one before starting another.
  • You’ll be surprised by how much more you’re able to get done.

Avoid Multi-tasking & be productive. Join Intellisoft

  1. Deal With Stress, Actively

  • Stress often occurs when we accept more work than we are capable of accomplishing. The result is that our body starts feeling tired, which can affect our productivity.
  • The key is to find what works for you when it comes to lowering your stress response.
  • If you do not have time for anything else, try a couple of Breathing Techniques.
  • These can be done in a few minutes and have been proven to lower stress-inducing hormones. Yoga or Meditation can also help you de-stress.

Deal With Stress at Singapore with Intellisoft

  1. Learn to Say No

  • At times, you’ve got to politely refuse to accept additional task, if you think that you’re already overloaded with work. Take a look at your to do list before agreeing to take on extra work.
  • Saying No doesn’t come naturally to most of us, but is an essential skill, similar to Delegating, that will help you achieve more.
  • Many people worry that saying no will make them look selfish, but the truth is that saying no is one of the best ways to take care of yourself and your time. Treat your time with respect, and don’t let unnecessary activities hog it.
  • When you take care of this important activity, you’ll find that you have more energy to devote to the important things, which the people around you will ultimately appreciate.

Learn To say No at Intellisoft Singapore

  1. Take Regular Breaks

  • Whenever you find yourself feeling tired and stressed, take a short break of about 10 to 15 minutes. Too much stress can take a toll on your body and affect your productivity.
  • You can even schedule your break times. It helps you to relax and get back to work with more and renewed energy later.
  • If you know a break is coming, you’ll likely be able to overcome boredom or a lack of motivation to push through the task at hand.
  • Take a walk, listen to some enlightening or motivating music, or do some quick stretches. The best idea is to take a break from work completely and spend time with your friends and family.

Take Regulsr Breaks. Join Intellisoft & Learn Time Management Skills

  1. Start Early

  • Most successful people have one thing in common — they get up early, and start the day way early, as it gives them time to sit, think, and plan their day.
  • When you get up early, you are more calm, creative, and clear-headed. As the day progresses, your energy levels start going down, which affects your productivity, motivation, and focus.
  • If you’re not a morning person, you can just try waking up thirty minutes earlier than your normal time. You’ll be amazed by how much you can get done in that bit of time.
  • If you don’t want to use it to work, use it to do a bit of exercise or eat a healthy breakfast. A bit of Yoga and 20 minutes of silent meditation can help you focus better too.
  • This kind of routine will also contribute to your productivity during the day.

Start the Day Early. Manage Time effectively with a Training at Intellisoft

Conclusion

When you get clear about your tasks, your priorities, responsibilities and your life, you’ll be more focused and get more done in less time.

Good time management requires a daily practice of prioritizing tasks and organizing them in a way that can save time while achieving more.

It is a personal victory, and a professional one too.

It is time to move out of your comfort zone, and reach your true potential.

Join our Time Management Workshop to learn more ideas & strategies that will surprise you to know much more time you seem to have.

P.S: Do check this out to Write Effective Business Emails.

5 Impressive Features of Power Point You Never Knew

Microsoft PowerPoint Training at Intellisoft

Been using PowerPoint For Long?

See if you know these hidden features to make impressive presentations & Seal The Deal!

They say a Picture is Worth a Thousand Words. The most memorable presentations are those that not only deliver powerful content—but also include visual appeal.

Microsoft PowerPoint has the much-needed powerful and visual punch to make your live presentation or video conferences awesome.

You can create unique storytelling opportunities that will captivate your audience, whether your deck will be client-facing, or you are presenting internally.

A recent Forbes survey found that 70 percent of workers agree that presentation skills are critical to their success at work. Even if all the employees are believed to have Microsoft Office Proficiency, the same survey finds that workers’ skills may not be up to par, with nearly half of those surveyed (46 percent) admitting to dozing off and losing interest during work meetings and presentations.

To compile a compelling presentation, you must first understand all that your slide presentation software has to offer. Today’s design tools and features are more impressive than ever.

Let’s just talk about a few interesting featured of Microsoft PowerPoint to help you create dynamic & memorable Presentation.

5 important Feature of PowerPoint

Designing slides has never been easier

Create well-designed, impactful slides with the help of Designer and Ideas in PowerPoint. This simple feature can add the extra oomph to make your slides look sexy and well thought of.

The new Designer feature can provide you with more than 10 different ideas to present your boring slides into visual treats, with Smart Art, Colors, Positioning & Style

3D isn’t just for the movies

Now you can easily insert 3D objects and embedded animations directly into PowerPoint decks from your own files or a library of content.

With this feature, you can make your presentations come alive with some action, subtle movements, and captivate audience easily, in the first time!

Interact naturally using voice, touch, and ink

Easily ink onto a slide, then convert handwritten notes into text and make hand-drawn shapes perfect in seconds.

With your own handwriting, and the ability to draw on the spot to explain complex points, it becomes way easier to engage the audience and make gains in their attention span.

Nail your next presentation

With Presenter Coach, practice your speech and get recommendations on pacing, word choice, and more through the power of AI.

Practicing with this simple feature, your presentation skills will shine. Now you can make a stellar presentation deck, and then present it with flair, with the right words, speech, pacing and hand gestures.

Be on the same page

Collaboration is the key in getting multiple team members to share ideas, and provide inputs to you to build a better proposal to pitch your ideas & seal the deal.

Always know where you are in the editing process. With the while you were away feature, track recent changes made by others in your decks. With this, collaboration is a breeze.

LEARN THE NEW POWERPOINT & GO BEYOND BULLETS & BORING SLIDES

Intellisoft offers you a practical Hands-on Workshop to enhance your PowerPoint Skills.

Register Online today to make your presentations more livelier & more meaningful by using the PowerPoint tool effectively.

How to Read Unspoken Signals & Read The Body Language

Understand Body Language to Impress People in Business

Communication is made up of more than just the words we use. It is maintaining eye contact with the person you are talking to or your hand movements as you speak.

Nonverbal cues such as tone of voice, gestures, and posture all play their part.

Let us discuss on how we define what body language is, and how we can interpret it to understand and communicate with people more effectively.

What Is Body Language?

Body language is the unspoken element of communication that reveals our true feelings and emotions.

Statistics say only 7% of a message is conveyed through words. The other 93% comes from body language.

It is taken from Mehrabian’s Communication Model.Understanding Body Language - Mehrabian's model

It states that body language is more important than tone of voice & choice of words when communicating true feelings.

Body language is the range of nonverbal signals that you use to communicate your feelings and intentions. These include your posture, facial expressions, and hand gestures.

Your ability to understand and interpret body language can help you to pick up on unspoken issues or negative feelings in others.
You can also use body language in a positive way to add strength to your verbal messages.

Body Language for a Good First Impression

If you are meeting someone for the first ever time & you want to make a good impression, Body Language is the Key.

Here are some Ideas:

  • Have an open posture.
    • Be relaxed, but do not slouch! Sit or stand upright and place your hands by your sides.
    • Avoid standing with your hands on your hips, as this can communicate aggression or a desire to dominate.
  • Use a firm handshake.
    • But do not get carried away! You do not want it to become awkward, aggressive, or painful for the other person.
  • Maintain good eye contact.
    • Try to hold the other person’s gaze for a few seconds at a time. This will show them that you are sincere and engaged.
    • But avoid turning it into a staring contest!
  • Avoid touching your face.
    • If you do while answering questions, it can be seen as a sign of dishonesty.
    • While this isn’t always the case, you should still avoid fiddling with your hair or scratching your nose, so that you convey trustworthiness.

These tips are a good general guide for interpreting body language. Reflect on how you use your body language – and avoid making assumptions!

Interpreting body language should be a complement to talking and listening attentively, not a replacement for it.

Got an outline of What body Language is & why is it mandatory for everyone to learn it?

Sounds great! Now to inculcate the ability to read and portray the right Body Language skills, Intellisoft is offering a one day course that is perfectly designed to teach a Positive, Professional and Self-Assured Attitude.

This course even covers how to read Body Language, Body Language Mistakes, Nonverbal Communication & Facial Expressions.

Why wait? Join Intellisoft’s practical training now!

P.S. 50% of all employees will need Re-skilling by 2025, Soft skills like reading & understanding body language, Time Management Skills, Critical thinking and Problem-solving are the top key skills employers believe will grow in prominence in the next five years.

Make sure you are ready!

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