Sparklines Microsoft Excel

Sparklines in Microsoft Excel Traiing

In Microsoft Excel, some of the new features are Sparklines and Slicers, and improvements to PivotTables and other existing features, can help us to discover patterns or trends in the data. To get started with the features of Excel 2016, first we will look at the details of the  Sparklines and slicers features of Excel.

Sparklines

Sparkline in Excel
Sparkline in Excel

Sparklines are tiny charts that is used to fit in a cell to visually summarize trends beside the data.

Since sparklines show trends occupies less space, they are exclusively useful for dashboards and other places where we need to show a glimpse of the business in an simple practical visual format.

In the image to the left, the sparklines that appear in the Trend column lets us have a quick look of the performance of each department in the month of May.

Slicers

Excel Slicers Sample
Excel Slicers Sample

Slicers are visual controls. They let us quickly refine data in a PivotTable in an interactive, automatic manner. If we insert a slicer, we can use buttons to quickly segment and refine the data to display appropriate results.

Not only that, when we apply more than one filter to the PivotTable, we no longer have to open a list to see which filters are enforced to the data. Rather, it is displayed on the screen in the slicer.

We can make slicers relate to the workbook formatting and easily reuse them in other PivotTables & PivotCharts.

excel trainingIf you would like to learn more about these new features of Microsoft Excel 2010 or 2013, or would like to attend the Advanced Microsoft Excel Training, do contact us at Intellisoft Systems.

If you have any further questions or want to join a training on how to use Sparklines, contact Intellisoft for Corporate Training on Excel 2010 or call at +65 6296-2995

Trainer: We have certified trainers who excel in imparting their knowledge and are very patient. Master Trainer Vinai teaches Advanced Excel Techniques, Dashboard Techniques using Excel, Data Interpretation and Analysis Training courses at Intellisoft.

He has trained over 5000 students in over 18 countries, and regularly conducts Excel Workshops in Singapore, Malaysia, Indonesia, Australia, India, Dubai, Egypt, Zimbabwe, South Africa etc.

What are you using Microsoft Excel for?

excel_2013_chart
Excel Chart
Excel Chart

Most people learn Microsoft Excel by hit and trial. As soon as someone explains, or they figure out how to write a simple formula to add two numbers, they think that they know everything about Microsoft Excel.

Nothing could be far from the truth! There is much more to Microsoft Excel than just adding numbers.

And I have even seen people using a Calculator even when a Microsoft Excel spreadsheet is open.

Right out of the box, Microsoft Excel, whether Excel 2010, Excel 2013 or Excel 2016 can do wonders! Let’s see some examples of what Microsoft Excel can do.

Pivot Tables
Pivot Tables

Basic Things that Microsoft Excel is great to use for are:

  • Creating Tables
  • Finding Duplicates
  • Eliminating Duplicates

Advanced Excel Techniques

  • Using Range Names
  • Formulas and Function like Vlookup, Text Functions, Date Functions
  • Pivot Tables
  • Pivot Charts
  • Macros to automate routine tasks
  • Sharing Worksheets and Workbooks
  • Protecting Worksheet, Workbook, individual Cells

Advanced Analysis Techniques and Data Analysis using Microsoft Excel:

Excel VLookup Sample
Excel VLookup Sample

 

 

Are you using Excel to your advantage, or just using it as a basic calculator?

Cheers,
Vinai Prakash
Intellisoft Systems

Top 3 Features of Microsoft Excel You Must Know

top_excel_features_in_interviews

Microsoft Excel is heavily used in Banking, Sales, Finance, Marketing, Customer Service… you name it, it is used by people at operations level, supervisory level and management level for data entry, data analysis, tracking and reporting data.

No wonder in job interviews, Excel features heavily for such job roles.

The Top 3 features often asked in the Job Interviews are regarding Pivot Tables, VLookup Functions and Macros.

Do you know Pivot Tables in Excel?

Excel Pivot Table Training
Summarize Data Quickly With Microsoft Excel

Pivot tables are used to summarize multiple data rows in one or multiple sheets, and create a summary report. It is a fantastic tools that makes it much easier to view the data at a high level – by category, by division, by department, by area and by country etc… based on your data.

It is best if you master pivot tables, and its nuances, its options, its hidden features and become an expert at using Pivot tables.

Here are some articles I wrote about using Pivot Tables in Excel, and its advanced options of getting pivot data in summary sheets within Excel.

But you may want to attend the Advanced Excel classroom training, and even avail government grants, SkillsFuture, SDF funding etc. to get subsidized fees.

Do you know how to use the Vlookup Function in Excel?

Vlookup and Hlookup are 2 of the Lookup functions within Excel. They help to lookup prices of parts, employee names etc. from tables where you know the part number, employee number, IC number etc.

It is like looking up the meaning of a word in a dictionary. These are extremely powerful functions, and you must know them well.

Do note that there are couple of variations of the Lookup functions – Exact Match or Range Lookup (Approximate match). You must know what to use, and when to use which option.

Knowledge of VLookup is a  must for most industries using Excel, like the Banking & Finance industry.

Excel VLookup Sample
Excel VLookup Sample

Again, at Intellisoft, we cover the Lookup Functions in the Advanced Excel and the Excel Dashboard MasterClass, where you learn how to create Management Reports and Dashboards using Microsoft Excel.

Do you know how to write Macros in Excel?

To save time in doing repeated steps, Microsoft introduced the Visual Basic for Applications programming language. IT is popularly called as VBA Macro programming. With VBA programming, you can extend Excel to create routines that can do the basic, mundane steps, quickly, and correctly, so you can spend more time with the more important stuff.

Excel macros are used in creating specific user forms, creating conditional logic, creating work flow within a n organization.

Excel Macro Sample
Excel Macro Sample

The end user can simple execute multiple steps without knowing how to do the intermediate steps, simply by clicking a button, which in turn can run a complex macro. It is so simple, and magical to use and execute macros within Excel.

You could use it to generate a profit and loss statement, a balance-sheet, a leave approval form, a cash flow statement, pivots and charts automatically, without doing multiple steps.

Read more about VBA Macro Programming here. And you can attend our 3 day VBA Macro programming training in Singapore.

Conclusion:

These are the most important and most used features of Microsoft Excel. Master these, and you will be very popular in your company, and you will improve your job prospects significantly by learning these 3 most important things in Excel.

Cheers,
Vinai Prakash,
Founder & Principal Trainer,
Intellisoft Systems

Calculating CPF Contribution for Employees in Singapore

CPF

Most countries have some kind of mandatory deduction to the income. It could be income tax – tax deducted at source, or it could be Provident Fund, or some other voluntary contribution.

Singapore CPF Rules
In Singapore, all salaried employees need to contribute 5-20% of their salary, depending on age into their Central Provident Fund ( also called as CPF). The employer contributes 6.5 to 16% of the salary to the CPF Fund, depending on the age of the worker.

Excel for HR Professionals
Excel for HR Professionals

So payroll executives from Finance or HR professionals need to calculate the correct amount for the contribution to CPF, and provide the net salary to the employees. Employer also needs to know their total payroll expenses so as to know their Payroll Liability each month.

Calculating CPF Rates for Employee & Employer in Singapore
I have created a simple Excel spreadsheet to calculate the CPF Rates and Amounts in Singapore in this matter. If you wish to use this you can fill in your own employees details, their age & basic pay, and the following is automatically calculated:

Learn Microsoft Excel 2019
Learn Advanced Excel 2019 @Intellisoft
  • Employee’s contribution,
  • The employer contribution,
  • Total payable to CPF,
  • Net salary to employee
  • Gross Salary expense of employer

The spreadsheet uses simple formulas that are already pre-programmed. So you can just begin to use this spreadsheet for your company.  It has been tested for CPF Contribution Rates in 2013 and beyond, and  everything will work smoothly.

If you need any enhancements in calculating CPF contribution and Payroll expenses for companies in Singapore, or have any comments, do let us know. You can leave a comment below this post.

And of course, if you wish to learn how to create such excel spreadsheets, and use simple Microsoft Excel formulas and functions, you can also attend our Microsoft Excel Training classes in Singapore.

Advanced Excel 2016 Course ( 2 Days)  – with SDF Funding

Advanced Excel 2019 Course (2 Days) – with SDF Funding

Basic / Intermediate 2016 Training (2 Days) – With SDF Funding

Basic / Intermediate Excel 2019 Training (2 Days) – With SDF Funding

Excel for HR Professionals

Hope you like this CPF Calculator Excel Template for calculating the CPF in Singapore. If you like it, I would appreciate if you Like Us on Facebook, and leave a comment below!

Cheers,
Vinai Prakash, MBA, PMP, ITIL, GAP, Six Sigma
Master Trainer, Intellisoft Systems

Vinai teaches Advanced Excel Techniques, Dashboard Techniques using Excel, Data Interpretation and Analysis Training courses at Intellisoft. He has trained over 5000 students in over 18 countries, and regularly conducts Excel Workshops in Singapore, Malaysia, Indonesia, Australia, India, Dubai, Egypt, Zimbabwe, South Africa etc.

Contact Intellisoft to book a Certified Microsoft Excel Trainer for your Training needs.

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