What are you using Microsoft Excel for?

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Most people learn Microsoft Excel by hit and trial. As soon as someone explains, or they figure out how to write a simple formula to add two numbers, they think that they know everything about Microsoft Excel.

Nothing could be far from the truth! There is much more to Microsoft Excel than just adding numbers.

And I have even seen people using a Calculator even when a Microsoft Excel spreadsheet is open.

Right out of the box, Microsoft Excel, whether Excel 2007, Excel 2010 or Excel 2013 can do wonders! Let’s see some examples of what Microsoft Excel can do.

Basic Things that Microsoft Excel is great to use for are:

  • Creating Tables
  • Finding Duplicates
  • Eliminating Duplicates

Advanced Excel Techniques

  • Using Range Names
  • Formulas and Function like Vlookup, Text Functions, Date Functions
  • Pivot Tables
  • Pivot Charts
  • Macros to automate routine tasks
  • Sharing Worksheets and Workbooks
  • Protecting Worksheet, Workbook, individual Cells

Advanced Analysis Techniques and Data Analysis using Microsoft Excel:

Are you using Excel to your advantage, or just using it as a basic calculator?

Cheers,
Vinai Prakash
Intellisoft Systems

Top 3 Features of Microsoft Excel You Must Know

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Microsoft Excel is heavily used in Banking, Sales, Finance, Marketing, Customer Service… you name it, it is used by people at operations level, supervisory level and management level for data entry, data analysis, tracking and reporting data.

No wonder in job interviews, Excel features heavily for such job roles.

The Top 3 features often asked in the Job Interviews are regarding Pivot Tables, VLookup Functions and Macros.

Do you know Pivot Tables in Excel?

Pivot tables are used to summarize multiple data rows in one or multiple sheets, and create a summary report. It is a fantastic tools that makes it much easier to view the data at a high level – by category, by division, by department, by area and by country etc… based on your data.

It is best if you master pivot tables, and its nuances, its options, its hidden features and become an expert at using Pivot tables.

Here are some articles I wrote about using Pivot Tables in Excel, and its advanced options of getting pivot data in summary sheets within Excel.

But you may want to attend the Advanced Excel classroom training, and even avail government grants, SkillsFuture, SDF funding etc. to get subsidized fees.

Do you know how to use the Vlookup Function in Excel?

Vlookup and Hlookup are 2 of the Lookup functions within Excel. They help to lookup prices of parts, employee names etc. from tables where you know the part number, employee number, IC number etc.

It is like looking up the meaning of a word in a dictionary. These are extremely powerful functions, and you must know them well.

Do note that there are couple of variations of the Lookup functions – Exact Match or Range Lookup (Approximate match). You must know what to use, and when to use which option.

Knowledge of VLookup is a  must for most industries using Excel, like the Banking & Finance industry.

Again, at Intellisoft, we cover the Lookup Functions in the Advanced Excel and the Excel Dashboard MasterClass, where you learn how to create Management Reports and Dashboards using Microsoft Excel.

Do you know how to write Macros in Excel?

To save time in doing repeated steps, Microsoft introduced the Visual Basic for Applications programming language. IT is popularly called as VBA Macro programming. With VBA programming, you can extend Excel to create routines that can do the basic, mundane steps, quickly, and correctly, so you can spend more time with the more important stuff.

Excel macros are used in creating specific user forms, creating conditional logic, creating work flow within a n organization.

The end user can simple execute multiple steps without knowing how to do the intermediate steps, simply by clicking a button, which in turn can run a complex macro. It is so simple, and magical to use and execute macros within Excel.

You could use it to generate a profit and loss statement, a balance-sheet, a leave approval form, a cash flow statement, pivots and charts automatically, without doing multiple steps.

Read more about VBA Macro Programming here. And you can attend our 3 day VBA Macro programming training in Singapore.

Conclusion:

These are the most important and most used features of Microsoft Excel. Master these, and you will be very popular in your company, and you will improve your job prospects significantly by learning these 3 most important things in Excel.

Cheers,
Vinai Prakash,
Founder & Principal Trainer, Intellisoft Systems

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